Firearm Competency
Load competency and appointment documentation, report on employee status and monitor the expiry of time-sensitive requirements.
View competency controlsFirearm competency and stock records prepared for controlled review.
Manage employee competency documentation and expiry monitoring alongside a complete firearm stock register covering purchase, licence, issue, repair, SAPS and disposal history.
Two connected compliance areas
Keep employee competency and firearm stock records connected while preserving their separate controls.
The system supports the records required to determine whether an employee is competent for business firearm responsibilities and the history required to account for company firearms.
Firearm Stock Register
Maintain the firearm's purchase, licence, movement, repair, SAPS and disposal history throughout its company lifecycle.
View stock controls
Employee firearm competency
Bring the required employee documentation into one reviewable record.
The competency record can hold the documents and appointment information used to evaluate whether an employee remains appropriately documented for the assigned firearm responsibility.
Reports can use the uploaded detail to show competency status by employee and firearm type, while the expiry workflow highlights approaching requirements.
PSIRARegistration documentation
Proficiency Training CertificateTraining evidence
Statement of ResultsResult documentation
SAPS Competency CertificateCompetency evidence
Regulation 21 ShootShoot record and expiry
NKP ShootRelevant shoot record
AppointmentsDFO, Issuing Officer and Carrying Officer documentation
Expiry monitoring
Act before an approaching expiry becomes an operational problem.
Automated email notifications can be directed to relevant people at three months, two months and one month before expiry for configured records such as PSIRA, competency and Regulation 21 shoot requirements.
- Monitor dates from the employee competency record.
- Identify upcoming expiry windows in reports.
- Notify the relevant people according to the configured schedule.
- Retain responsibility for review and renewal with the authorised organisation.
3Months before expiryEarly warning
2Months before expiryFollow-up
1Month before expiryFinal reminder
Firearm Stock Register
Retain the complete company history of each firearm.
When the system is used correctly, the register provides a continuous record from acquisition and licensing through movement, repair, SAPS involvement and disposal.
Purchase
Capture firearm purchase information together with invoice and purchase-order detail.
Licence applications
Record licence applications completed for the firearm.
Issue history
Track movement between sites and employees over time.
Repair history
Capture repair information and retain it against the firearm.
SAPS history
Record incidents or events where SAPS involvement must be retained.
Disposal
Capture the required disposal information once the company decides to dispose of the firearm.
Authorised access
Configure access around the people responsible for employee competency, firearm issue and stock-register administration.
Reviewable reporting
Use employee status, expiry and firearm history reports to support internal control and external preparation.
Continuous history
Preserve the sequence of appointments, movements, incidents, repairs and disposal records rather than storing isolated documents.
Important compliance responsibility
dMS supports record control, reminders and reporting. The employer and its authorised responsible persons remain accountable for legal interpretation, document validity, renewals, physical firearm controls and compliance with applicable South African legislation and SAPS requirements.
Practical implementation
Strengthen firearm competency and stock-register control.
Review the employee documents, expiry rules, appointments and firearm lifecycle records that your organisation must manage.